Complete platform capability directory

One connected system for the work your school actually does

Teqrutsys connects school administration, admissions, academics, attendance, student welfare, fees, accounting, payroll, portals, communication, operations, analytics, security, and support without separating the school into disconnected tools.

Explore all 130 capabilities AI-readable summary

Capability groups: 12
Documented capabilities: 130
Focused user portals: 10

Platform map

Every major school workflow, clearly organised

Select any group to jump to its complete description.

School Administration and AdmissionsSet up the school, admit learners, maintain records, and control operational academic periods from one school-scoped workspace.11 capabilities

Academics, Teaching and AssessmentPlan teaching, assign educators, capture governed assessment data, review lesson notes, and publish period-aware academic results.12 capabilities

Attendance, Conduct and Student WelfareFollow attendance and learner welfare across administrative, teacher, student, and parent experiences.9 capabilities

Student Fees, Billing and ReceivablesConfigure fees, create payment-eligible receivables, collect money, and keep student balances connected to accounting records.12 capabilities

Accounting, Treasury and Financial ReportingRun controlled double-entry accounting from source transactions through ledgers, reconciliation, statements, tax reporting, and year-end activity.18 capabilities

Staff, Payroll and Personal Self-ServiceMaintain staff records, plan staffing, run payroll, distribute payslips, and provide a personal staff portal.9 capabilities

Role-Based Dashboards and PortalsGive each school community member a focused workspace while keeping shared totals and records tied to governed sources.11 capabilities

Communication, Notices and SMSConnect administrators, teachers, finance teams, staff, parents, and students through private portal conversations and managed messaging tools.11 capabilities

Library, Inventory and School OperationsManage everyday resources and administrative records that sit outside the classroom and accounting ledger.8 capabilities

Dashboards, Analytics and GovernanceTurn authorised operational records into role-appropriate summaries, review queues, and accountable management decisions.10 capabilities

Security, Identity and Access ControlProtect school data with school isolation, role checks, explicit school context, auditable commands, and configurable account security.10 capabilities

Web, Mobile, Offline and Support ExperienceUse Teqrutsys across modern devices with responsive layouts, installable web-app support, clear connectivity states, and contextual help.9 capabilities

Complete Teqrutsys capability directory

This is the detailed, plain-language reference for what the system can do. Features are grouped by the school workflow they support.

Capability group 1

School Administration and Admissions

Set up the school, admit learners, maintain records, and control operational academic periods from one school-scoped workspace.

School registration and onboarding
Register a school, establish its account, configure the first administrator, and complete guided setup.
School profile and branding
Maintain school details, logos, contact information, and settings used across dashboards and portals.
Academic years and terms
Create, activate, archive, and validate academic years and their related terms without mixing unrelated periods.
Class and stream setup
Create classes, organise class details, assign class teachers, and maintain active class structures.
Subject and curriculum setup
Create subjects, connect them to classes, and maintain the curriculum used by teaching and assessment workflows.
Student admission
Add students through a full admission form with identity, family, contact, class, and supporting profile information.
Student records and photos
View and update complete student profiles, upload photographs, and retain academic and attendance links.
Canonical enrolment history
Record the learner's class, academic year, and term relationship so future academic and finance activity uses the correct period.
Parent and guardian management
Create or invite parent accounts, link children securely, manage relationship records, and complete parent setup.
Staff setup and school memberships
Create staff records, connect users to the correct school, and manage active membership context.
Governed bulk import
Validate, stage, review, and transactionally approve supported academic and finance imports. Staff onboarding remains an explicit per-person workflow.

Capability group 2

Academics, Teaching and Assessment

Plan teaching, assign educators, capture governed assessment data, review lesson notes, and publish period-aware academic results.

Subject-teacher assignment
Assign subject teachers to the correct class and subject combinations used in teacher workspaces.
Class-teacher workspace
Give class teachers an organised view of their roster, attendance, conduct, grades, remarks, timetable, and reports.
Subject-teacher workspace
Give subject teachers access to assigned classes, students, attendance, grading, lesson notes, messages, and reports.
Assessment types
Configure the assessment components used by the school before marks are entered.
Grade scales
Define school grading bands and use them consistently in academic reporting.
Governed grade entry
Capture class and subject grades through authenticated, school-scoped academic-period controls.
School-based assessment configuration
Configure SBA ranges at class level and bind new scores to the configuration that governed them.
Standardised examination records
Manage standardised examination setup and results from the academic administration area.
Lesson-note submission and review
Let teachers submit lesson notes, track their status, and receive administrator review outcomes on their dashboard.
Timetable management
Maintain school timetables and present the relevant schedule in teacher, class-teacher, and student views.
Academic performance reporting
Review class performance, subject results, grade records, and period-aware academic summaries.
Report-card controls
Prepare academic report information and control whether parent-facing report cards are held or released.

Capability group 3

Attendance, Conduct and Student Welfare

Follow attendance and learner welfare across administrative, teacher, student, and parent experiences.

School attendance overview
Monitor attendance activity across the school from the administration dashboard.
Class attendance
Allow class teachers to record and review attendance for their assigned learners.
Subject attendance
Support teacher attendance workflows for assigned teaching responsibilities.
Student attendance history
Present individual attendance records to authorised school users and the student.
Parent attendance visibility
Show parents the relevant attendance information for their linked children.
Conduct and discipline
Record conduct information, manage discipline cases, and support class-teacher conduct reporting.
Student health records
Maintain authorised student health information within the school administration workspace.
Promotion and retention
Run controlled promotion, retention, graduation, and undo decisions with durable academic history.
School calendar
Maintain school calendar information and share relevant dates with parents.

Capability group 4

Student Fees, Billing and Receivables

Configure fees, create payment-eligible receivables, collect money, and keep student balances connected to accounting records.

Fee types
Define the fee categories used for class structures, student charges, payments, and reporting.
Class fee structures
Set class-based fee amounts for the verified academic year and term without charging students automatically.
Previewed student billing
Review eligible students, fee types, existing charges, discounts, and the net amount before confirming billing.
Atomic receivable posting
Create each new positive student receivable together with its accounting journal and posting lineage in one controlled transaction.
Discounts and exemptions
Apply governed student fee adjustments while preserving the original charge and approved reason.
Finance-managed opening arrears
Let authorised finance staff introduce validated opening balances separately from student admission.
Fee collection
Record payments against exact posted receivables, including controlled partial allocations and advance credit handling.
Receipts and student statements
Give finance users detailed payment records and printable student account statements.
Student balance management
Review current and historical fee balances using the same governed fee-balance calculation.
Aged receivables
Analyse outstanding student receivables by age for collection follow-up.
Balance reminders
Prepare fee-balance follow-up from the finance portal.
Cashier workflow
Provide a focused cashier portal for collections, receipts, and daily cashier reporting.

Capability group 5

Accounting, Treasury and Financial Reporting

Run controlled double-entry accounting from source transactions through ledgers, reconciliation, statements, tax reporting, and year-end activity.

Chart of accounts
Create and maintain posting and header accounts with account types and normal balances.
Journal-entry workflow
Prepare, review, post, reject, and inspect journal entries through governed server-side commands.
Recurring journals
Maintain recurring journal templates and execute them through controlled accounting workflows.
General ledger
Review account-level ledger movements and drill into linked accounting entries.
Banks and cash transfers
Maintain bank accounts and create controlled transfers between configured cash or bank accounts.
Bank reconciliation
Import statements, suggest or create matches, unmatch items, record adjustments, and track reconciliation workflow status.
Budgets and variance
Create governed budgets and compare approved budget amounts with actual posted activity.
Vendor records, bills, and payments
Maintain vendors, create source-linked bills, approve them independently, and post vendor payments.
Expense capture
Record school expenses through the finance posting path.
Fixed assets
Register and inspect assets, including governed accounting acquisition commands.
Inventory accounting
Manage inventory items and controlled stock activity from storekeeper and finance workspaces.
Payroll accounting
Connect approved payroll activity to governed accounting postings.
Core financial statements
Produce trial balance, income statement, balance sheet, cash-flow, and changes-in-equity views from approved ledger data.
Notes and financial ratios
Prepare disclosure-note and ratio views alongside the core statements.
Reporting readiness and mappings
Validate reporting prerequisites, manage statement mappings, and identify reconciliation gaps before publication.
Fiscal calendar and year end
Let authorised school leadership create fiscal years and periods and control year-end closing.
Tax profile and GRA reporting
Configure school tax applicability and prepare governed Ghana tax reports.
Financial audit trail
Trace governed finance commands, source records, journal entries, posting batches, and ledgers.

Capability group 6

Staff, Payroll and Personal Self-Service

Maintain staff records, plan staffing, run payroll, distribute payslips, and provide a personal staff portal.

Staff directory and profiles
Add, view, and update staff records with role and school context.
Staffing-plan overview
Review staffing information for school administration planning.
Staff appraisals
Manage staff appraisal records from the administration portal.
Vacancy management
Maintain school vacancy information within administration.
Payroll components
Configure earnings and deduction components used in payroll processing.
Payroll employees and runs
Manage payroll employees, create payroll runs, inspect results, and use governed posting controls.
Payslip management
Generate and manage payslips for authorised finance staff.
Staff personal portal
Let staff view their own payslips, loan records, and library loans separately from their office role.
Staff-loan controls
Review staff loan records and route supported actions through finance and executive governance.

Capability group 7

Role-Based Dashboards and Portals

Give each school community member a focused workspace while keeping shared totals and records tied to governed sources.

Administrator portal
Manage students, parents, staff, classes, academics, attendance, communication, welfare, documents, and settings.
Executive portal
Review school-wide finance and academic indicators, approvals, authorisations, policies, promotions, and fiscal controls.
Finance portal
Manage fees, accounting, payroll, banking, vendors, budgets, assets, inventory, and financial reports.
Cashier portal
Focus cashier users on student collections, receipt activity, and end-of-day reporting.
Storekeeper portal
Give store staff direct access to inventory, item, and stock-movement workflows.
Class-teacher portal
Organise class roster, attendance, conduct, grades, remarks, timetable, lesson notes, communication, and reports.
Subject-teacher portal
Show assigned classes, students, grades, attendance, lesson notes, messages, and teaching reports.
Parent portal
Let linked parents view children, academics, attendance, financial information, calendar items, and private communication.
Student portal
Let students view their dashboard, attendance, grades, schedule, and governed financial information.
Staff personal portal
Separate personal payslips, loans, and library activity from each staff member's operational portal.
School and portal selection
Support users with multiple school memberships or dual staff roles through explicit school and portal selection.

Capability group 8

Communication, Notices and SMS

Connect administrators, teachers, finance teams, staff, parents, and students through private portal conversations and managed messaging tools.

Two-way portal conversations
Create participant-scoped conversations and replies so communication flows in both directions without exposing other users' messages.
Parent inbox and sent items
Give parents separate inbox, sent, compose, overview, and finance-alert views.
Role-specific communication pages
Provide communication workspaces for administrators, finance officers, class teachers, and subject teachers.
Notices and announcements
Publish and retrieve school notices for the intended audience.
Bulk SMS
Send SMS messages to supported recipient groups through school-scoped messaging controls.
Personalised SMS
Send recipient-specific messages with controlled personalisation.
SMS templates and contact groups
Maintain reusable message templates and school contact groups.
Scheduled SMS
Prepare and manage supported messages for later delivery.
SMS cost preview and wallet
Preview message cost, review wallet balance and transactions, and request or approve SMS credit.
SMS logs
Review message activity and delivery-related records from the SMS administration area.
Public enquiries and newsletters
Capture website contact enquiries, newsletter subscriptions, and AI-assistant leads for follow-up.

Capability group 9

Library, Inventory and School Operations

Manage everyday resources and administrative records that sit outside the classroom and accounting ledger.

Library catalogue
Maintain books and catalogue information from the school library workspace.
Book issue and return tracking
Track issued, returned, overdue, lost, or damaged library items and relevant fines.
Personal library visibility
Let staff see books currently issued to their own account in the personal portal.
Inventory items and stock movements
Maintain inventory records and trace controlled stock transactions.
Storekeeper operations
Give designated store staff a focused navigation and inventory dashboard.
School documents
Maintain administrative documents from the school administration portal.
EMIS reporting
Prepare Education Management Information System information through dedicated administration and reporting workflows.
Calendar and events
Maintain school calendar information for operational and parent visibility.

Capability group 10

Dashboards, Analytics and Governance

Turn authorised operational records into role-appropriate summaries, review queues, and accountable management decisions.

Shared governed metrics
Use the same approved finance and fee-balance engines across executive, finance, administrator, parent, and student views.
Administrator summary
Review school-level student, staffing, attendance, academic, and operational indicators.
Executive overview
See high-level income, expenses, receivables, collection rates, and other management indicators from governed sources.
Executive insights
Explore school leadership insights without changing the underlying operational records.
Approval and pending queues
Review work waiting for authorised management decisions.
Executive authorisations
Approve or reject sensitive actions through explicit authorisation records.
Policy management
Maintain operational and security policy settings with appropriate authority.
Management timeline
Review a chronological view of relevant school activity and decisions.
Audit logs and statistics
Inspect school-scoped activity logs and audit summaries for accountability.
Class and academic reports
Review roster, attendance, performance, and academic reporting from teacher and administrator workspaces.

Capability group 11

Security, Identity and Access Control

Protect school data with school isolation, role checks, explicit school context, auditable commands, and configurable account security.

School data isolation
Keep each school's application data isolated through database policies and server-side checks.
Role-based access
Restrict pages, APIs, actions, and reports according to the user's school responsibility.
Active school context
Resolve the current school and membership before routing users into school-specific workspaces.
Session identity checks
Validate signed-in users and their active role before protected portal and API access.
Optional multi-factor authentication
Allow each school to explicitly enable email one-time codes and authenticator-app MFA rather than enabling a method by default.
Step-up verification
Require stronger verification for supported sensitive actions.
Password and factor management
Support password change, reset, recovery, MFA enrolment, and removal of registered factors.
Governed account recovery
Route supported recovery requests through review, approval, execution, and completion stages.
Login and security events
Record relevant identity, MFA, recovery, and login events for security review.
Subscription access controls
Apply active, grace-period, overdue, expired, and suspended subscription rules consistently.

Capability group 12

Web, Mobile, Offline and Support Experience

Use Teqrutsys across modern devices with responsive layouts, installable web-app support, clear connectivity states, and contextual help.

Responsive web experience
Use dashboards, portals, tables, and forms across desktop, tablet, and smaller phone screens.
Installable progressive web app
Install the web application on supported devices through its application manifest.
Dark theme
Switch supported interfaces between light and dark presentation while retaining readable text and controls.
Network status visibility
Show connection state without covering primary controls, including mobile safe-area handling.
Safe offline fallback
Avoid caching private HTML publicly and show a controlled offline page when a protected screen is unavailable.
Durable offline queue for approved actions
Queue explicitly supported school-scoped changes and surface retry or rejection status when connectivity returns.
Role-aware help centre
Search comprehensive guidance filtered for the user's role while retaining support-ticket submission and recent-ticket tracking.
Public school registration
Let prospective schools review the platform, submit registration, and begin account setup online.
Public AI assistant
Answer supported website questions, record conversations, and capture prospective-school leads for administrator follow-up.

One source, focused experiences

A purpose-built portal for every school responsibility

Users see the work and information appropriate to their role while shared academic and finance values continue to come from governed records.

Administrator

Students, parents, staff, classes, academics, attendance, welfare, communication, documents, and settings.

Executive

School-wide indicators, approvals, authorisations, policies, promotions, fiscal controls, and insights.

Finance

Fees, accounting, payroll, banking, budgets, vendors, assets, inventory, tax, and financial reports.

Cashier

Student payment collection, receipting, posted receivable allocation, and daily cashier reporting.

Storekeeper

Inventory catalogue, stock activity, and item-level operational records.

Class teacher

Class roster, attendance, grades, conduct, remarks, timetable, lesson notes, communication, and reports.

Subject teacher

Assigned classes, learners, attendance, grades, lesson notes, messages, and teaching reports.

Parent

Linked children, academics, attendance, fees, calendar information, notices, and private conversations.

Student

Personal dashboard, grades, attendance, schedule, and governed financial information.

Staff personal

Personal payslips, staff-loan records, and library loans, separate from the staff member's office portal.

Questions answered

Teqrutsys feature FAQ

What can Teqrutsys manage?

Teqrutsys brings together 130 documented capabilities across school administration, admissions, academics, attendance, student welfare, fee billing and collection, accounting, payroll, staff self-service, role-based portals, communication, SMS, library, inventory, analytics, governance, security, mobile access, offline safeguards, and support.

Which users have dedicated Teqrutsys portals?

Teqrutsys provides focused experiences for school administrators, executives, finance officers, cashiers, storekeepers, class teachers, subject teachers, parents, students, and staff using their personal self-service portal.

Does Teqrutsys include school accounting and fee collection?

Yes. Schools can configure fee structures, preview and post student billing, record payments against posted receivables, issue statements, monitor balances and aged receivables, and run governed double-entry accounting and financial reports.

Can teachers submit lesson notes and enter grades?

Yes. Subject and class teachers can use their assigned workspaces for supported attendance, grade, lesson-note, student, communication, timetable, and reporting workflows. Administrators can review lesson notes and publish their status back to teachers.

How does Teqrutsys connect schools and parents?

Linked parents can view their children's academic, attendance, financial, and calendar information and use private two-way conversations. Schools can also manage notices and supported bulk, personalised, templated, and scheduled SMS communication.

What security controls are available?

The platform uses school-scoped data access, role and membership checks, protected server APIs, audit records, optional school-enabled email or authenticator MFA, step-up checks, password recovery controls, and subscription access enforcement.

Does Teqrutsys work on phones and unreliable connections?

Teqrutsys is responsive and installable as a progressive web app. It provides network-state feedback, a safe offline fallback, and durable offline queuing only for explicitly supported school-scoped actions.

See how these capabilities fit your school

One connected system for the work your school actually does

Capability groups

Documented capabilities

130

Focused user portals

Capability group 5

Accounting, Treasury and Financial Reporting

Run controlled double-entry accounting from source transactions through ledgers, reconciliation, statements, tax reporting, and year-end activity.

Chart of accounts
Create and maintain posting and header accounts with account types and normal balances.
Journal-entry workflow
Prepare, review, post, reject, and inspect journal entries through governed server-side commands.
Recurring journals
Maintain recurring journal templates and execute them through controlled accounting workflows.
General ledger
Review account-level ledger movements and drill into linked accounting entries.
Banks and cash transfers
Maintain bank accounts and create controlled transfers between configured cash or bank accounts.
Bank reconciliation
Import statements, suggest or create matches, unmatch items, record adjustments, and track reconciliation workflow status.
Budgets and variance
Create governed budgets and compare approved budget amounts with actual posted activity.
Vendor records, bills, and payments
Maintain vendors, create source-linked bills, approve them independently, and post vendor payments.
Expense capture
Record school expenses through the finance posting path.
Fixed assets
Register and inspect assets, including governed accounting acquisition commands.
Inventory accounting
Manage inventory items and controlled stock activity from storekeeper and finance workspaces.
Payroll accounting
Connect approved payroll activity to governed accounting postings.
Core financial statements
Produce trial balance, income statement, balance sheet, cash-flow, and changes-in-equity views from approved ledger data.
Notes and financial ratios
Prepare disclosure-note and ratio views alongside the core statements.
Reporting readiness and mappings
Validate reporting prerequisites, manage statement mappings, and identify reconciliation gaps before publication.
Fiscal calendar and year end
Let authorised school leadership create fiscal years and periods and control year-end closing.
Tax profile and GRA reporting
Configure school tax applicability and prepare governed Ghana tax reports.
Financial audit trail
Trace governed finance commands, source records, journal entries, posting batches, and ledgers.

Teqrutsys

One connected system for the work your school actually does

Every major school workflow, clearly organised

Complete Teqrutsys capability directory

School Administration and Admissions

School registration and onboarding

School profile and branding

Academic years and terms

Class and stream setup

Subject and curriculum setup

Student admission

Student records and photos

Canonical enrolment history

Parent and guardian management

Staff setup and school memberships

Governed bulk import

Academics, Teaching and Assessment

Subject-teacher assignment

Class-teacher workspace

Subject-teacher workspace

Assessment types

Grade scales

Governed grade entry

School-based assessment configuration

Standardised examination records

Lesson-note submission and review

Timetable management

Academic performance reporting

Report-card controls

Attendance, Conduct and Student Welfare

School attendance overview

Class attendance

Subject attendance

Student attendance history

Parent attendance visibility

Conduct and discipline

Student health records

Promotion and retention

School calendar

Student Fees, Billing and Receivables

Fee types

Class fee structures

Previewed student billing

Atomic receivable posting

Discounts and exemptions

Finance-managed opening arrears

Fee collection

Receipts and student statements

Student balance management

Aged receivables

Balance reminders

Cashier workflow

Accounting, Treasury and Financial Reporting

Chart of accounts

Journal-entry workflow

Recurring journals

General ledger

Banks and cash transfers

Bank reconciliation

Budgets and variance

Vendor records, bills, and payments

Expense capture

Fixed assets

Inventory accounting

Payroll accounting

Core financial statements

Notes and financial ratios

Reporting readiness and mappings

Fiscal calendar and year end

Tax profile and GRA reporting

Financial audit trail

Staff, Payroll and Personal Self-Service

Staff directory and profiles

Staffing-plan overview

Staff appraisals

Vacancy management

Payroll components

Payroll employees and runs

Payslip management

Staff personal portal